Вакансии

ManpowerGroup ManpowerGroup
  • г. Химки г. Химки г. Химки
  • Полный рабочий день

Personal Assistant

2021-11-12 21:50:31

12 ноября 2021, 21:50

Responsibilities:

  • Full administrative support and assistance: agenda management, organization of business trips & travel support, entering receipts for expenses, processing mail, preparing responses;
  • Providing support in preparation of external and internal meetings and presentations;
  • Dealing with correspondence;
  • Arranging business trips: travel assistance, making hotel reservations, organizing car rentals and prepare reimbursements with Finance;
  • Dealing with documents flows addressed to/from General Manager, follow up and report according to deadlines;
  • Provide support to the expatriates and their families when it’s necessary and approved by General Manager;
  • Assist in organizing visa support and registration for employees and visitors;
  • Assist in co-ordination, management and completion of special projects;
  • Organize and facilitate meetings, conferences and special events;
  • Coordinate day-to-day routine with operations;
  • Occasional ad hoc tasks and urgent special requests.
Requirements:
  • Experience at international company;
  • Working place: location of the Branch;
  • 5-Day work week: 8-hour working day from 08:30 or 09:00, 30 mins – 1 hour launch time;
  • Availability: 24/7, readiness to be in touch outside of working hours;
  • Vacations to be planned at the same time with General Manager;
  • Excellent ability to manage multiple projects simultaneously in a fast-paced, deadline-driven, detail-oriented work environment;
  • Ability to maintain a high degree of confidentiality;
  • Ability to work under the pressure;
  • Result-oriented;
  • Well structured;
  • High degree of motivation, creativity and knowledge.

Key skills:

  • English Level: Intermediate (B1), writing and speaking skills;
  • Excellent communication and time management skills;
  • Tact and diplomacy;
  • Strong interpersonal relations and teamwork skills;
  • Strong organizational skills;
  • Strong PC skills (required: MS Word, Excel, Power Point);
  • Easy-learning & easy- doing;
  • Flexibility and adaptability.

Conditions of employment

  • The position is to be outsourced, to be employed by company after successfully completion of 1-2 years;
  • Medical insurance after 3-month successful working period;
  • Laptop;
  • Mobile Phone with the limited services for business purposes only;
  • Year End Bonus payment based on the annual objectives – 10 % as max.

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